What is Invoice Approval?

What is Invoice Approval? Image
Invoice approval involves reviewing and approving supplier invoices before they are posted as a cost in the company’s ERP system and sent for payment.

Companies and organisations usually have internal rules for who is authorised to approve certain types of costs and up to a certain amount limit. Such authorisation rights can define who is authorised to approve a cost on behalf of the company. For example, a cost centre owner may be authorised to approve costs for that cost centre up to a specific amount. Any costs exceeding that amount limit must then be approved by the CFO and/or CEO before the invoice can be paid.

If the company uses an AP invoice automation solution, such authorisation rights can be configured in the system so that invoices are automatically distributed to the right person(s) for review and approval.

An accounts payable software also makes it easier for authorised approvers by presenting the invoice information in digital format, usually with suggested coding that is filled in automatically based on the chart of accounts and rules configured by the company. This way, invoices can be approved quickly and easily using a computer or mobile device.