--- title: ePayments – How to Message Suppliers and Vendors for Optimal Adoption url: https://www.medius.com/blog/epayments-how-to-message-suppliers-and-vendors-for-optimal-adoption/ updated: 2025-09-11T01:49:24Z --- [Back to Blog](https://www.medius.com/blog/) Accounts Payable 9.9.2025 # E-payments adoption: best practices for supplier onboarding and optimizing AP automation Table of Contents 1. Introduction 2. At a glance: key benefits of e-payments adoption 3. How to get started with AP operations 4. Partner with a modern AP platform Hear what's covered in this article: * * * Electronic payments are essential for accounts payable teams to stay efficient, in control, and keep suppliers happy. Switching from checks to ACH, wire, or virtual card payments helps cut down on fraud, improve cash flow, and build stronger supplier relationships. Yet, many finance leaders are still hesitant to make the switch, thinking [supplier onboarding](https://www.medius.com/resources/events-and-webinars/explore-medius-supplier-onboarding/ "Explore Medius: Supplier Onboarding") will be slow, manual, and disruptive. CFOs and AP teams often feel that tracking down bank details takes up too much time, especially for teams that are already stretched thin. But today, with [AI-driven AP automation](https://www.medius.com/solutions/medius-accounts-payable-automation/ "Medius Accounts Payable Automation"), supplier adoption can be faster, easier, and far more scalable than it was just a few years ago. ## At a glance: key benefits of e-payments adoption - Faster, more reliable supplier payments - Stronger financial controls and fraud prevention - Improved cash flow visibility - Seamless global payment support - Reduced manual workload for AP teams **Supplier eInvoice adoption rates are reaching new heights, with best-in-class teams enabling 67.2% of their suppliers.** And, enabling more suppliers to submit electronic invoices remains an essential focus for 35% of teams. AP's Top Priorities in 2025 *[Ardent Partners, The State of ePayables 2025](https://www.medius.com/resources/guides-reports/ardent-partners-state-of-epayables/ "Ardent Partners State of ePayables")* To capture these benefits, AP teams need a clear, structured approach. The most effective programs follow a proven roadmap for driving supplier adoption and making e-payments part of everyday AP operations. Here’s how to get started. Step 1: Segment your supplier base Focus first on the suppliers who will deliver the biggest impact: - **High-dollar suppliers** you pay the most - **Frequent suppliers** you pay on a recurring basis - **Strategic suppliers** who are preferred or business-critical This targeted approach maximizes early results and builds momentum for your program. Step 2: Communicate the value to suppliers Suppliers need clear reasons to adopt e-payments. Emphasize: - **Faster settlement** than checks - **No risk** of lost or stolen payments - **Detailed remittance information** with each transaction - **Preferred supplier status** through early payments - **Global payment options** across ACH, wire, SEPA, BACS, CHAPS, and more Try a multi-channel approach: send personalized emails, make direct calls to key suppliers, and follow up. Back it all up with a simple, user-friendly self-service enrollment portal. Step 3: Simplify enrollment with automation and AI A smooth enrollment process boosts adoption rates. AI-powered AP automation helps by: - **Providing secure, self-service portals** for suppliers to submit bank details - **Sending automated reminders** to incomplete enrollees - **Validating supplier data** and mapping it to the right workflows - **Reducing manual intervention** so AP teams save time while suppliers enjoy a frictionless experience Step 4: Integrate e-payments into your AP workflow The most value comes when e-payments are fully integrated, not siloed. Look for capabilities like: - **End-to-end invoice-to-pay** in [one platform](https://www.medius.com/solutions/ "Solutions") - **Straight-through processing** without manual file handling - **Multi-currency and multi-country** payment support - **Real-time visibility** into payment status and reconciliation - **Built-in fraud and compliance** checks to protect your organization Step 5: Streamline supplier communication with AI assistants One of the top pain points for AP teams is handling supplier payment inquiries. [AI-powered supplier assistants](https://www.medius.com/solutions/supplier-conversations/ "Supplier Conversations") solve this by: - **Providing instant** payment and invoice status updates - **Reducing repetitive inquiries** and inbox overload - **Ensuring suppliers** always get accurate, consistent information - **Delivering 24/7 support** for global partners This reduces the burden on AP teams while strengthening supplier trust and transparency. Step 6: Monitor, optimize, and scale with the right platform Ongoing improvement ensures long-term success. Best-in-class teams: - **Track** supplier enrollment and adoption rates - **Measure** processing efficiency, error reduction, and payment speed - **Collect** supplier feedback to refine workflows - **Adjust** for new payment types or regulatory requirements Finding efficient ways to pay suppliers can be overwhelming with so many options available. Many businesses are rethinking their payment processes, searching for a simpler solution. You’re not alone. Get the [*How to choose the best payment partner* guide](https://www.medius.com/resources/guides-reports/how-to-choose-the-best-payment-automation-provider/ "How to choose the best payment automation provider"). [!\[How to choose the best payment automation provider cover\](https://www.medius.com/media/1fcntulm/resource-menu_how-to-choose-payment-partner.png?rmode=max&width=372&height=0&v=1dbf4effe9e9b50)](https://www.medius.com/resources/guides-reports/how-to-choose-the-best-payment-automation-provider/) * * * ## Partner with a modern AP platform To make this happen, you need a modern AP automation solution that brings together automation, security, and flexibility. By integrating e-payments with AP automation, organizations can: - Reduce costs by minimizing manual work and paper checks - Strengthen supplier relationships with faster, reliable payments - Gain real-time visibility into cash flow - Reduce risk through embedded fraud and compliance controls - Enable global scalability with multi-currency and multi-country support [Medius Payments](https://www.medius.com/solutions/medius-payments/ "Medius Payments") offers your AP team an easy, automated, and secure way to manage supplier payments and remittances while improving efficiency. With features like simple supplier onboarding, straight-through processing, and AI-powered communication, Medius simplifies the payment process and eliminates the hassle. **Ready to upgrade your end-to-end AP and payments?** [Book a demo](https://www.medius.com/book-a-demo/ "Book a Demo") [!\[Medius Payments\](https://www.medius.com/media/kr5lco35/payments-autonomous-processing.png?rmode=max&width=372&height=0&v=1dce87a44332950)](https://www.medius.com/solutions/medius-payments/) Enlarge Image #### The Financial Professional Census Explore hurdles facing finance professionals today and learn how to overcome them in our research-backed Financial Professional Census report. [Get the report](https://www.medius.com/resources/guides-reports/financial-professional-census-report-2024/ "Financial Professional Census Report 2024") #### Ardent Partners' State of AP in 2026 AI is changing what AP teams can do, and fast. Get leading analysts at Ardent Partners' take on where the industry is headed. [Get the report](https://www.medius.com/resources/guides-reports/ardent-partners-state-of-ap/ "Ardent Partners State of AP") #### Webinar: Preparing for agentic AI in AP In this webinar with SSON, see how leading finance teams are moving from automation to autonomous AP, with real governance built in. [Watch the webinar](https://www.medius.com/resources/events-and-webinars/through-trust-and-governance-sson/ "Through trust and governance SSON") #### Discover accounts payable benchmarks Learn the efficiency metrics that matter for AP teams and the benchmarks derived from thousands of Medius customers around the globe. [Get the report](https://www.medius.com/resources/guides-reports/ap-benchmark-report/ "AP Benchmark Report") #### Questions about AP automation? Let's talk through it. A 30-minute conversation with a Medius expert costs you nothing and might save you a lot. 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