---
title: Expense
url: https://www.medius.com/solutions/expense/
updated: 2026-08-17T17:21:14Z
---
# This is what expense management should look like.

Medius Expense (formerly Expensya) replaces the strain of managing expense reports with a solution that puts finance in control and eliminates frustration for every employee.

[Watch a Demo](https://www.medius.com/solutions/expense/watch-a-demo/ "Watch a Demo") Book a consult

## Improve compliance. Reduce risk. Get complete visibility into employee expenses.

With Medius Expense you can automate and control business expenses without complexity and heartache for your employees. Get full transparency into expenses so you can stay ahead of costs.

*Medius Expense is an extension of our powerful, AI-enabled [Spend Management suite](https://www.medius.com/solutions/ "Solutions"). This employee expense management solution is a complementary addition to our core invoice automation solution.*

Mobility

- Mobility
- Payment Cards & Budgets
- Smart Policy
- Multi-Currency & Country
- Legal Archiving
- Insights

[!\[Expenses on the mobile app\](https://www.medius.com/media/a1tmdxrx/expenses-mobile-app-medius-en.jpg?rmode=max&width=372&height=0&v=1dd0a36df13a020)](https://www.medius.com/solutions/expense/mobility/)

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## Mobility

Manage expenses from your mobile.

The expense mobile app (Android/iOS) lets you manage expenses on the go, even offline. Simply take a photo of a receipt and Medius Expense will automatically create, categorize, and itemize an expense entry in any currency—conversion is automatic based on your account settings.

[Learn more](https://www.medius.com/solutions/expense/mobility/ "Mobility")

[!\[Medius payment card\](https://www.medius.com/media/df5mqkcn/medius-payment-card-charcoal.png?rmode=max&width=372&height=0&v=1dcff8e5bee8730)](https://www.medius.com/solutions/expense/payment-cards/)

## Payment Cards & Budgets

Proactively control employee-initiated spend.

When you place Medius Expense cards in the hands of your employees (physically or virtually), you give them control to spend what they need within pre-defined budget limits for expense categories, vendor types, and time periods, so you know what to expect up front and not after the fact.

![globe icon](https://www.medius.com/media/b4nae1ra/globe-hemisphere-west-charcoal.svg?rmode=max&width=32&height=32)See regional availability

[Learn more](https://www.medius.com/solutions/expense/payment-cards/ "Payment Cards")

[!\[Medius Copilot for Expense – expense guidance\](https://www.medius.com/media/4cabwvpy/policy-hotel-spend-medius-en.png?rmode=max&width=372&height=0&v=1dd08cdd0fd6c10)](https://www.medius.com/solutions/expense/smart-policy/)

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## Smart Policy

Never make employees guess.

Load your travel and expense policies into Medius Expense, so you can give users instant, accurate responses to your spending policies with Medius Copilot for Expense.

[Learn more](https://www.medius.com/solutions/expense/smart-policy/ "Smart Policy")

[!\[Global expenses\](https://www.medius.com/media/mdloh5gh/currency-selector-medius-en.jpg?cc=0.09393866824638576,0.10403739386022208,0.10155156984585134,0.16310826257348138&width=372&height=210&v=1dd08a785512070)](https://www.medius.com/solutions/expense/multi-currency-and-country/)

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## Multi-Currency & Country

A global expense solution without boundaries.

You can manage all your global travel and expenses, reimbursements, and bill payments from Medius Expense. Eliminate the complexity of managing employee spend across borders and currencies with a system that automatically adapts to the legal framework of the countries in which you’re located.

[Learn more](https://www.medius.com/solutions/expense/multi-currency-and-country/ "Multi-Currency and Country")

[!\[Expense receipt preview in the dashboard\](https://www.medius.com/media/mpfde5uj/legal-archiving-medius-en.png?rmode=max&width=372&height=0&v=1dd08dd10879ae0)](https://www.medius.com/solutions/expense/legal-archiving/)

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## Legal Archiving

International legal archiving of expenses.

Legally archive your expenses for all your subsidiaries for easy access. Store your digital payment receipts and archive expenses in high-security online storage according to legislative standards including the NF Z 42-013 standard.

[Learn more](https://www.medius.com/solutions/expense/legal-archiving/ "Legal Archiving")

[!\[Employee dashboard\](https://www.medius.com/media/qcljskx1/employees-dashboard-medius-en.png?rmode=max&width=372&height=0&v=1dd08d8e3d295d0)](https://www.medius.com/solutions/expense/insights/)

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## Insights

Turn insights into impact.

Make better decisions by infusing insights into your employee expense data with out-of-the-box interactive dashboards and reports that help you stay ahead of costs, predict cashflow and increase the accuracy of forecasts and budgets.

[Learn more](https://www.medius.com/solutions/expense/insights/ "Analytics")

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## What does intelligent tech and smart design have to do with expenses?

Get control with AI so there's less work for employees, more accuracy in your data, and a clear view of your spend. Here's how:

Intelligent tech like AI and ML does the work for you, so there's less work for employees and more accuracy in your data.

Employees get simple spending parameters, so they get what they need and you get control.

With Medius Expense (formerly Expensya), you don't have to worry about employee onboarding, extensive admin training, or complex configuration and integration.

* * *

## How do you manage your expense reports?

Watch the video and see what intelligent technology in Medius Expense can help you achieve.

## Say goodbye to paper chaos and hello to compliance.

Discover the future of expense management with our latest white paper: **Digitizing Business Expenses: Is Zero Paper Compliant and Secure?** Learn why going paperless is the smart choice for efficiency and compliance, including:

- The ins and outs of digital archiving and its role in compliance
- Key laws and regulations governing document dematerialization
- The hidden costs of physical archiving and how to avoid them
- How to transition from paper chaos to streamlined digital processes

[Download guide](https://www.medius.com/resources/guides-reports/digitizing-business-expenses/ "Digitizing business expenses")

[!\[Digitizing business expenses cover\](https://www.medius.com/media/n4ploegv/resource-menu_digitizing-business-expenses.png?rmode=max&width=372&height=0&v=1dd1452cb7b9290)](https://www.medius.com/resources/guides-reports/digitizing-business-expenses/)

## Simplify expense management.

Eliminate the need to navigate between multiple interfaces and applications by integrating with Microsoft Teams.

## Less work for everyone.

Reimagine the expense management process for you and your employees.

![expense management process](https://www.medius.com/media/k5iff2wu/expense-graphic.svg)

![expense management process](https://www.medius.com/media/k5iff2wu/expense-graphic.svg)

## Find an employee expense management tool that works with your company - not against it.

Managing employee expenses in clunky, ill-fitted software or - even worse - in spreadsheets needs to be a thing of the past. Explore how AI-driven expense management software can streamline your financial processes, saving you time and money, and giving you greater visibility into your company's spending.

Get started finding the perfect expense management solution for your business in this overview.

[Read blog](https://www.medius.com/blog/choosing-the-right-expense-management-software/ "Choosing the right expense management software")

“The expense solution is both multilingual and intuitive, and adapts to Rimowa’s specific needs, meeting our employee’s expectations on a daily basis!”

**Jasmin Merz**
Sales Coordinator & Travel Management Manager

[Read case study](https://www.medius.com/resources/case-studies/rimowa/ "Rimowa")

[![Rimowa logo](https://www.medius.com/media/u2xeg41i/rimowa.png?rmode=max&width=197&height=58)](https://www.medius.com/resources/case-studies/rimowa/ "Rimowa")

## Ready for a better way to manage your expenses?

[Book a Demo](https://www.medius.com/book-a-demo/ "Book a Demo") [Contact Us](https://www.medius.com/contact-us/ "Contact Us")