---
title: Smart Policy
url: https://www.medius.com/solutions/expense/smart-policy/
updated: 2026-07-20T14:04:12Z
---
# Say goodbye to compliance concerns.

Automate your expense policy by configuring expense rules, reimbursement limits and alerts in the event of non-compliance.

[Watch a Demo](https://www.medius.com/solutions/expense/watch-a-demo/ "Watch a Demo")

## Prevent AI-generated receipt fraud.

Stop AI-generated receipt fraud before it compromises your expense process or compliance. The AI Receipt Verification feature of Medius Expense flags suspicious receipts by alerting approvers to investigate and take action (reject or approve) without leaving the workflow.

See an example of how it works below.

1. Employee adds expense

- 1. Employee adds expense
- 2. Employee submits report
- 3. Manager receives report
- 4. Manager reviews expense

## 1. Employee adds an expense using an AI-generated receipt

With the increasing availability and output of AI engines, it’s easier than ever
for employees to fabricate a receipt and attach it to an expense report.

**Employee view of expense**

![Employee view when submitting an expense](https://www.medius.com/media/203n2gat/ai-receipt-empolyee-expense-medius-en.png?rmode=max&width=372&height=0&v=1dd08cf1413b030)

        Enlarge Image

**See receipt up close**

![AI generated receipt](https://www.medius.com/media/k3mfyxbv/ai-receipt-up-close-medius-en.jpg?rmode=max&width=372&height=0&v=1dd0f0f16410970)

        Enlarge Image

## 2. Employee submits report which gets routed to the approver

The AI-generated receipt is uploaded and submitted as a PDF or image file, something that would be nearly
impossible to differentiate from credible receipts in traditional expense report management systems.

![Employee view of report](https://www.medius.com/media/hhqlnqsp/ai-receipt-employee-report-medius-en.png?rmode=max&width=372&height=0&v=1dd08cf133b0370)

## 3. Manager receives report and sees alert if suspicious activity is detected

Thanks to the AI Receipt Verification feature, Medius Expense serves an alert to approvers or admins, flagging AI-generated receipts without alerting the employee submitting the report.

![Manager view of employee reports](https://www.medius.com/media/lcujqe5f/ai-receipt-manager-report-medius-en.png?rmode=max&width=372&height=0&v=1dd08cf15530e00)

## 4. Manager reviews expense details

Now that the approver or admin is aware that the submitted expense contains a potentially AI-generated receipt,
they can take the appropriate action to follow up according to their company’s policies.

![Manager view of employee expense](https://www.medius.com/media/jkqdtlck/ai-receipt-manager-expense-medius-en.png?rmode=max&width=372&height=0&v=1dd08cf14c4b0b0)

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### Detect duplicate expenses.

An intelligent audit system automatically alerts you as soon as a duplicate expense is detected, even between several employees helping you to reduce errors and identify fraud attempts.

See smart policy in action

![detect duplicate expenses](https://www.medius.com/media/0cvjnzrb/duplicate-expenses-alert-medius-en.png?rmode=max&width=372&height=0&v=1dd08cdb9c9a220)

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![Medius Expense integrations](https://www.medius.com/media/nuta2ava/integrations-red.png?width=372&height=372&v=1dd13a4b28f1a30)

Optimize your travel budget.

Connect your booking tools and other travel apps to Medius Expense for booking, paying, and managing business travel expenses. Configure multiple levels of expense validations and maintain control of travel advance requests within defined budgets.

### Validate expenses by project.

Employees working on several projects can assign each expense to a corresponding project. Each expense report is then divided and sent to every project validator. Validators can switch to a calendar view to identify expense anomalies more easily and automatically manage the verification and validation of the expenses incurred.

![Validate expenses by project](https://www.medius.com/media/mtyjafez/validation-by-project-medius-en.png?rmode=max&width=372&height=0&v=1dd08cdbab00a80)

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![Medius Copilot for Expense - expense guidance](https://www.medius.com/media/4cabwvpy/policy-hotel-spend-medius-en.png?rmode=max&width=372&height=0&v=1dd08cdd0fd6c10)

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## Get instant answers to policy questions.

Load your travel and expense policies into Medius Expense, so you can give users instant, accurate responses to your spending policies with Medius Copilot for Expense.

[Learn more](https://www.medius.com/solutions/expense/medius-copilot-for-expense/ "Medius Copilot for Expense")

## Ready for a better way to manage your expenses?

[Book a Demo](https://www.medius.com/book-a-demo/ "Book a Demo") [Contact Us](https://www.medius.com/contact-us/ "Contact Us")