Software Comparison
Medius vs. Bill.com
Compare AP automation solutions for your mid-size or enterprise business.
Both Medius and Bill.com are great tools for streamlining invoice and payment processes, but they’re designed for different users and bring unique features to the table.
In this comparison, we’ll break down how each platform handles AP automation, from data capture and workflows to payments, compliance, and scalability, so finance leaders can find the best fit for their needs and future goals.
What is Medius?
Medius provides AI-powered accounts payable automation and a full, modular source-to-pay suite. The platform helps finance teams accelerate efficiency, strengthen compliance, and reduce risk across the entire AP lifecycle.
Medius core benefits:
End-to-end source-to-pay support, including supplier onboarding, invoice capture, approvals, and payments.
Proprietary AI data capture for high-touchless invoice processing.
Intelligent workflows that streamline approvals, coding, and fraud detection.
Global payments support in multiple currencies and countries.
Transparent pricing with two packaged plans: AP Essentials and
AP 360.
What is Bill.com?
Bill.com is a cloud-based financial platform primarily for SMBs, focused on automating invoice processing, approval workflows, and payments. While popular for its ease of use and mobile accessibility, Bill.com is best suited for US-based small to mid-sized businesses and can become limiting for complex or global operations.
Bill.com strengths:
- Publicly traded, credible, and widely adopted in the SMB market
- Mobile-friendly with quick deployment
- Broad accounting connectivity (QuickBooks, Xero, NetSuite)
- Freemium go-to-market model and intuitive interface for small teams
Limitations:
- Limited global payment capabilities (mostly USD and wire transfers)
- Header-level OCR only; line-item capture requires manual work
- Manual PO matching and approval workflows with user fees for approvers
- The platform is not designed for enterprise-scale AP operations; clients often outgrow it
Is your enterprise in need of AP automation that truly fits?
Many solutions are built for spend cards or small-team workflows, but Enterprise businesses require more robust tools. You need an end-to-end platform that scales, handles complex invoice processing, and mitigates fraud and risk.
Our “Enterprise Buyer’s Guide to AP Automation” provides the essential checklist and criteria to compare vendors and choose a partner that can grow with your business.
At a glance
Medius vs. Bill.com: Feature comparison
| FEATURE | MEDIUS | BILL.COM |
|---|---|---|
| Data capture |
 AI-powered, self-learning engine for header & line-level capture |
 Header-level OCR, manual line-level capture |
| E-invoice support |
Included in Medius Capture |
Limited; mostly manual integration |
| AI-powered workflow |
Intelligent capture, coding, routing & AI-driven fraud detection |
Basic workflow automation & approval routing |
| Fraud & risk detection |
AI-based scoring & alerts |
Focused on payment validation only |
| PO matching |
2- and 3-way line-level auto-matching |
Manual; only works with NetSuite |
| Payment automation |
Global payments, multi-currency support, faster processing |
Limited to US, slower processing, extra fees for same-day ACH |
| Supplier communications |
AI-powered invoice inquiries and auto-replies |
Supplier portal limited to payment status only |
| Supplier onboarding |
Self-serve portal with payment validation |
Limited customization; no automated payment validation |
| Statement reconciliation |
Automated supplier statement reconciliation |
 Not available |
| Expense management |
Corporate card integration & spend control |
Not available |
| Analytics & reporting |
Dashboards, custom reports, BI integration |
Pre-set reports only, limited customization |
| ERP integration |
Plug-and-play for top ERPs, multi-entity support |
Best with SMB ERPs; no custom field support |
| Multi-entity support |
Centralized view for multiple subsidiaries |
Linked entities only; no consolidated ERP-level reporting |
| AI assistant / user guidance |
Conversational AI guidance within the platform |
Basic help center and chatbot support only |
| Compliance & audit trail |
End-to-end audit trail, role-based access, global tax compliance |
Basic US compliance; limited audit features |
| Tax compliance |
Global tax compliance, W-8/W-9 validation, 1099 & 1042-S reporting |
US-only 1099 reporting; no global tax support |
| Scalability |
Built for mid-market to enterprise; configurable workflows |
Designed for SMBs; performance issues at scale |
| Pricing model |
Two packaged plans |
Multiple tiers; approver fees can add up |
Fully included 
Limited or partial functionality 
Not available
Key differences between Medius and Bill.com
Scalability
Medius supports high-volume AP, multi-entity, and international workflows. Bill.com is SMB-focused and less capable for complex or growing operations.
Global payments
Medius supports payments to 200+ countries in 120 currencies. Bill.com’s global payments are USD-based and slower.
Automation & AI
Medius leverages AI across capture, coding, routing, and fraud detection. Bill.com offers basic AI, and manual work is often required.
Enterprise ERP integrations
Medius provides plug-and-play integration with multiple ERP systems; Bill.com is primarily optimized for QuickBooks and Xero.
Touchless AP processing
Medius achieves 90%+ automation. Bill.com’s automation is limited, especially for high-volume line-level invoices.
Why choose Medius over Bill.com
Preconfigured ERP integrations and rapid deployment reduce disruption and deliver value quickly.
AI-powered workflows, fraud detection, spend analytics, and supplier communications give complete visibility and control.
Supports international payments, multiple currencies, multi-entity operations, and compliance for global expansion.
Whether processing hundreds or thousands of invoices, Medius scales to support growing businesses without added manual work.
"We gave Medius some of our most difficult invoices and it performed flawlessly.
We were sold!"
Katie Robinson
Assistant Controller, Shoe Sensation
Which AP Automation solution is
right for your business?
Choose Medius if you need:
- Enterprise-grade or mid-size AP automation with full source-to-pay support.
- High-volume, global payment capabilities.
- Advanced AI workflows and fraud detection.
- Multi-entity visibility and consolidated financial reporting.
Choose Bill.com if you need:
- A simple, mobile-friendly AP solution for small US-based teams.
- Low-volume invoice processing and basic approval workflows.
- Quick setup for mid-market businesses with minimal complexity.
Questions to ask if you’re considering Bill.com:
Before committing to Bill.com, consider these questions to ensure it meets your business needs:
Do you need to pay international suppliers?
Bill.com primarily supports USD payments and has limited global payment options. Can it handle your current or future international payments efficiently?
Will your business grow beyond a single entity or location?
Bill.com lacks multi-entity and consolidated reporting support, which may become a challenge as your organization expands.
How complex are your AP workflows?
Bill.com’s automation is mostly header-level OCR with manual line-item capture. Do you need full touchless invoice processing and AI-powered coding?
Are you managing high invoice volumes?
Bill.com can slow down for large batches, and approval workflows may require extra fees. Is this sustainable for your team as volumes increase?
Do you need enterprise-level controls and compliance?
Bill.com provides basic controls but does not offer global tax compliance, multi-currency support, or advanced fraud detection. Will this meet your audit and regulatory requirements?
Signs it’s time to upgrade to Medius
You struggle with high invoice volume or manual AP tasks.
You need faster and more reliable international payments.
Your business is growing, and you require multi-entity support.
You want stronger financial controls, tax compliance, and audit readiness.
Why finance teams choose Medius
Automation focus
90+% touchless processing with AI‑driven workflows.
Customer trust
Rated “above benchmark” for ROI, TCO, and business value.
Industry recognition
Leader in Gartner® Magic Quadrant™ for Accounts Payable Applications, March 2025.
FAQ: Medius vs. Bill.com
Yes. Medius supports multi-entity, multi-currency operations with AI-driven automation. Bill.com is primarily US-focused.
Typically, a few weeks to a few months, depending on ERP environment, PO-matching complexity, and entity count.
Yes. Medius achieves up to 99% touchless invoice processing for complex, line-level workflows. Bill.com is slower and relies on manual capture for line items.
Yes. Payments can be sent to 200+ countries in 120 currencies, with multiple methods including ACH, wire, and virtual cards. Bill.com is limited and slower.
