Software Comparison
Medius vs. Stampli
Comparing AP automation for growing businesses
As finance teams grow, the need for smarter, more efficient accounts payable (AP) automation becomes essential. Platforms like Medius and Stampli both promise to simplify invoice processing and payments through AI and automation, but their capabilities and focus areas differ. This comparison breaks down how each solution performs across automation, scalability, and enterprise readiness to help you identify the right fit for your organization.
What is Medius?
Medius is an all-in-one, AI-driven spend management platform designed to bring control, visibility, and efficiency to finance and procurement teams. It supports the entire source-to-pay process, from invoice capture to payment execution, supplier onboarding, and contract handling, all powered by advanced AI, analytics, and configurable workflows that scale globally.
Key benefits with Medius:
Automate complex AP and procurement workflows, eliminating manual bottlenecks
Scale effortlessly across multiple ERPs, business units, and regions
Engage suppliers with AI-powered chatbots for instant query resolution
Protect your business with AI-driven fraud detection and compliance controls
Get pricing you can trust with a model based on the number of invoices processed per year. It also offers a tiered subscription model with bundles "AP Essentials" and "AP 360.”
Fight AP fraud before it hits your books
Fraud doesn’t just cost money. It costs confidence. With Medius Fraud & Risk Detection, AI works behind the scenes to spot red flags early and protect your payments process from risk. Grab the Fraud Fighter’s Toolkit and learn how to stop fraud before it stops you.
What is Stampli?
Stampli focuses on AP automation through collaboration and invoice approval management. Its intuitive interface and fast implementation make it appealing for small to mid-sized finance teams looking to digitize AP quickly. While Stampli automates key tasks, it relies more on user input for coding, approvals, and exceptions, making it better suited for simpler workflows.
Stampli strengths:
- Fast deployment and user-friendly design for smaller finance teams.
- Strong collaboration tools and audit trails within invoice approvals.
- AI-assisted invoice capture and coding for header-level details.
- Integrations with popular ERPs like NetSuite, Sage Intacct, and QuickBooks.
Limitations:
- Line-level capture and matching require manual input.
- Global payments depend on third-party processors.
- Less robust for multi-entity or enterprise environments.
- Pricing varies widely based on factors like company size, invoice volume, and chosen features.
At a glance
Medius vs. Stampli: Feature comparison
| FEATURE | MEDIUS | STAMPLI |
|---|---|---|
| Invoice Capture |
 Proprietary AI captures header & line-level data with minimal exceptions |
AI-assisted header-level capture; manual review for line items |
| Auto Coding & Routing |
AI/ML-driven coding and routing with 99.7% accuracy |
 AI-assisted coding; manual routing for exceptions |
| PO & Line-Level Matching |
2- and 3-way matching across header and line items |
Header-level matching only; line-item validation is manual |
| Collaboration & Communication |
Supplier chatbots and automated responses |
Built-in invoice chat threads and team collaboration tools |
| Reporting & Analytics |
AI-driven dashboards, custom reporting, and BI integration |
Real-time dashboards with limited customization |
| ERP Integration |
Pre-built integrations for SAP, Oracle, NetSuite, Microsoft Dynamics |
Connects with popular ERPs like NetSuite, Sage Intacct, and QuickBooks; requires configuration |
| Global Payments |
Multi-currency, multi-country support with native payment automation |
U.S.-centric; international payments via third-party providers |
| Scalability |
Built for mid-market and enterprise; multi-entity and high-volume ready |
Best for small to mid-sized teams; manual work increases with scale |
| Fraud Detection & Compliance |
AI-based anomaly detection, audit trail, and tax compliance |
Rule-based approval controls; no dedicated AI fraud scoring |
| Customer Support |
Global support network with AP and ERP experts |
Strong onboarding team and dedicated CSMs for most accounts |
| Corporate Cards |
Issue, control, and reconcile physical & virtual cards; automated spend tracking |
Limited to pre-approved vendor/expense categories; manual reconciliation |
| Procurement |
Full requisition-to-PO workflow, budget visibility, Amazon punchouts, and Slack/ticketing integrations |
Basic procurement functionality; limited capabilities |
| Expense Management |
Mobile app for expense filing & approvals, global reimbursements, automatic reconciliation |
Card-focused expense tracking; no employee reimbursements for out-of-pocket spending |
Fully included 
Limited or partial functionality
Key differences between Medius and Stampli
Automation depth
Medius automates across line-level capture, routing, and fraud detection. Stampli uses AI for header-level capture and workflow assistance but relies more on user input.
Scalability
Medius scales across entities, currencies, and high invoice volumes; Stampli fits smaller or single-entity operations.
Integration readiness
Medius integrates seamlessly with leading ERPs via pre-built connectors; Stampli’s integrations are strong but may require configuration.
Analytics and control
Medius delivers real-time, AI-driven visibility into spend performance, while Stampli offers basic dashboards and reporting.
Why choose Medius over Stampli
Preconfigured ERP integrations reduce disruption and accelerate deployment.
AI-driven workflows, fraud detection, spend analytics, and supplier communications provide full visibility.
Handles hundreds to thousands of invoices with minimal manual intervention.
Supports international payments, multi-currency transactions, and multi-entity operations.
"I thought the biggest benefit would be time savings, but really, it was the team engagement. They were excited, energized, and curious in a way we don’t always see in AP."
Dana Frape
Manager of Financial Shared Services, Samuel, Son & Co.
Questions to ask if considering Stampli:
Does Stampli handle line-level matching natively?
How does its AI reduce manual approvals and workflow bottlenecks?
What level of ERP integration is required for your environment?
Can Stampli handle high-volume or multi-entity AP without manual intervention?
Are global payments supported, or are third-party processors needed?
How robust is Stampli’s support team, especially in the U.S.?
Signs it’s time to upgrade to Medius
High invoice volumes or complex AP workflows.
Need for faster, reliable global payments.
Business growth requiring multi-entity support.
Desire for stronger financial controls, tax compliance, and audit readiness.
