Explore Medius: Procurement

Overview

"Explore Medius" is a series of 30-minute live webinars designed exclusively for Medius customers.

This month, we look at what happens upstream of the invoice — and why it matters more than you might think.

Your AP process is running well. Invoices are flowing, approvals are moving, payments are going out. But here's a question worth sitting with: do you actually know if every purchase that generated those invoices was ever authorized?

For most finance teams, the answer is complicated. Between 20 and 40 percent of organizational spend bypasses procurement entirely — purchases made outside of approved channels, from unapproved suppliers, at prices that were never negotiated. By the time the invoice arrives in AP, the spending decision has already been made. The damage is done.

Medius Procurement changes where that control happens. Instead of catching problems at the invoice, you prevent them at the purchase — with a requisition-to-PO workflow that sits on the same platform, the same data, and the same supplier connections you already run for AP.

This webinar will take a closer look at:

• Where spend is escaping your current process — and why AP automation alone can't catch it
• How a procurement workflow closes the loop from requisition to 3-way matched invoice
• What upfront spend visibility means for budget owners, finance leaders, and AP teams

You'll leave with a clear understanding of what Medius Procurement does, where it fits with your existing setup, and what it would take to extend your AP platform upstream.

What you'll learn:

Current challenges this session addresses:

• Purchases made outside of approved channels — no PO, no approved supplier, no negotiated price
• Invoice exceptions driven by purchases that were never authorized in the first place
• No visibility into committed spend — only what's already invoiced, not what's on order
• Supplier master data managed for AP but not extended to purchasing decisions
• 3-way match rates limited by how many invoices actually have a PO to match against
• Manual, time-consuming procurement processes that slow down approvals and order fulfillment

We will cover

• The maverick spend problem: why 20–40% of indirect spend bypasses procurement — and what it costs
• The P2P gap: where your Medius deployment starts vs. where spend decisions actually happen
• Requisition-to-PO automation: how employees request, approvers decide, and POs reach suppliers — all within Medius
• The webshop experience: catalogues, free-text forms, mobile approvals, and a checkout process your team will actually use
• Spend visibility and budget control: committed spend and actuals in one view, before month-end becomes a scramble
• How Medius Procurement improves 3-way match rates and touchless invoice processing — no new platform, no new ERP integration

Meet the Speaker