Standardize Shared Services AP across every entity, ERP, and business unit.
Medius makes it easy for Shared Services and GBS teams to run one consistent AP process with AI-powered automation, centralized controls, and real-time visibility.
From process patchwork to one
center everyone can trust
Streamline your AP processes with one automated solution that gives stakeholders real-time
visibility into performance, consistency, and value across the business.
Standardize the process, not just the paperwork
Replace disconnected workflows, spreadsheets, and local exceptions with one AP process across every entity, business unit, and ERP while still supporting local requirements.
Scale service delivery without scaling headcount
AI-powered automation helps your team handle more invoices, new entities, and M&A integrations without adding more staff or increasing costs.
Prove value with real-time
SLA visibility
Give stakeholders across the group a live view of touchless rates, cycle times, and service levels by entity or business unit, so the value the shared service center delivers is visible, not just assumed.
How Medius helps Shared Services teams run one AP process, everywhere.
Medius brings AP automation, supplier payments, and AI-powered insights into a single
platform so you can standardize once and scale indefinitely.
Medius AP Automation
See how Medius helps Shared Services standardize AP processes across every entity and ERP while providing the flexibility to scale as your business grows.
One standardized workflow across every entity and ERP
Create one consistent AP process across business units, legal entities, and ERP systems while supporting local approval rules, tax requirements, and compliance needs.
AI-powered automation at scale
Automate invoice capture, coding, matching, routing, and exception handling with AI that continuously improves over time. Reduce manual work and help your team process more invoices faster and more accurately.
Built-in analytics and SLA reporting
Track touchless rates, cycle times, cost per invoice, and SLA performance by entity, region, or business unit. Give leadership a real-time view of performance and identify opportunities for continuous improvement.
Fast onboarding for new entities and acquisitions
Bring newly acquired or newly supported entities onto the same standardized AP process quickly. Prebuilt ERP integrations and configurable workflows help Shared Services teams expand without creating new silos or lengthy local implementations.
“We needed a solution that is flexible, capable of managing multiple ERP systems, and aligned with our vision. Medius truly understands our journey, offering a seamless and efficient process that allows us to focus on what matters most, driving the growth of our business.”
Michelle Hammersley
Finance Director, Thorlux
Centralize control without
losing local flexibility
Medius lets you standardize globally while still accommodating the
local rules, currencies, and languages each entity needs.
AI innovation
- AI captures invoices, predicts coding, recommends approvals, and automates routing with increasing accuracy over time.
- AI agents help finance teams and suppliers resolve routine questions without manual intervention.
- AI-powered fraud detection identifies duplicate invoices, unusual payment patterns, supplier changes, and other anomalies before they become costly issues.
Analytics & benchmarking
- Compare touchless rates, cycle times, and cost per invoice across business units, regions, and entities.
- Monitor SLA performance through centralized dashboards that highlight bottlenecks before they affect service delivery.
- Benchmark performance over time to identify opportunities for continuous improvement.
Governance & risk
- Standardize approval hierarchies, segregation of duties, and audit trails across every entity.
- Support local compliance requirements without creating separate AP processes.
- Detect duplicate, incorrect, or fraudulent invoices before payments are released.
Multi-ERP & growth
- Connect multiple ERP systems simultaneously through prebuilt integrations.
- Onboard new entities quickly using configurable workflows instead of building new AP processes from scratch.
- Standardize AP today while allowing ERP consolidation to happen on your own timeline.
Medius helps Shared Services teams standardize AP across every entity
while improving efficiency, visibility, and control at scale.
How long does it take a shared services center to standardize AP after go-live?
Weeks to first value, not a multi-quarter rollout.
Most centers stand up their first entity within weeks using prebuilt ERP connectors and pre-configured workflows, then bring additional entities online on their own timeline. With Medius, you don't need to wait for a go-live to start seeing touchless rate and cycle time improve.
Does AP automation replace a shared services center's existing case management tools?
The AP process gets standardized. Your team keeps its existing tools.
AP automation isn't a replacement for the case management or ticketing systems. It’s the standardized layer underneath. With Medius, exceptions and approvals occur within the AP platform, but your center can still route cross-functional queries through the system it already uses.
How does AP automation handle data security and residency across regions?
One platform, region-aware by design.
For centers supporting entities across multiple countries, the right AP platform applies region-specific tax, invoicing, and archiving rules as part of its standard processing flow. Medius handles this through its Global Compliance Matrix, which covers local and cross-border requirements including VAT/GST compliance, e-invoicing mandates, and archiving regulations.
Is your AP process centralized, or standardized?
Ask yourself:
- Can you compare cycle time and touchless rate by entity, not just group-wide?
- Do exceptions get resolved inside a system, or in someone's inbox?
- Could a newly acquired entity go live on your process in weeks, not a year?
- Would two approvers in different entities describe the same policy the same way?
If any of those gave you pause, the gap isn't centralization. It's standardization.
Wherever your entities operate, Medius adapts to the realities of your industry.
Manufacturing
Standardize AP across plants, business units, and legal entities without forcing every site to use the same ERP. Medius provides a consistent workflow for capture, matching, and approvals, regardless of how many plants or entities you support.
Transport and Logistics
Keep AP consistent across depots, carriers, and entities that move at very different speeds. Medius standardizes workflow and reporting so your center can compare performance and manage exceptions the same way everywhere.
Retail
Bring consistency to AP across banners, regions, and store formats that often run on different systems and local practices. Medius lets your center standardize the process while still meeting each market's requirements.
Construction
Standardize AP across project entities, joint ventures, and regional offices that rarely share a single system. Medius gives shared services teams a single governed process for capture, coding, and approvals across all project structures.
Food and Beverage
Manage AP consistently across production sites, distribution entities, and regional business units with different compliance and supplier requirements. Medius standardizes the process so the center can scale without adding local variation.
Healthcare
Support AP across hospital systems, facilities, and regional entities operating under strict compliance and audit requirements. Medius gives shared services teams one standardized, audit-ready process across every entity you support.
Consumer Packaged Goods (CPG)
Standardize AP across brands, regions, and legal entities that often inherit different processes through growth and acquisition. Medius consolidates them into one consistent workflow your center can scale indefinitely.
FAQ: Medius for Shared Services teams
Yes. Medius is built for organizations with complex, multi-entity structures. It connects to multiple ERPs simultaneously and handles multi-currency, multi-language, and multi-entity processing from a single platform, so your shared service center can standardize AP without waiting for a single-ERP future.
Yes. New entities typically go live in weeks rather than the months (or even years) it can take to stand up a local AP process from scratch, which is often one of the biggest time sinks in post-acquisition integration.
Medius works alongside your ERPs. It sits above your existing systems as a standardized AP and payments layer, connecting to each ERP through prebuilt connectors and APIs, so entities can keep their current systems while the shared services center runs a single, consistent process.
Medius supports region-specific e-invoicing and compliance requirements as part of its standard capture and processing flow, so entities in different countries can stay compliant with local mandates without the shared services center building separate processes for each one.
Medius Analytics rolls up touchless rate, cycle time, cost per invoice, and spend and liability data across every connected entity into one real-time view — by entity or group-wide. That gives the center evidence it can show leadership on demand, and gives group finance a consolidated picture, without either side waiting on a quarterly deck built from scratch.
Yes. You can enforce a common approval framework and segregation of duties globally, while still configuring entity- or business-unit-specific exceptions where they're genuinely required, so standardization doesn't mean losing necessary local flexibility.
By automating capture, coding, matching and routing, Medius reduces the manual work behind every invoice. As touchless rates rise, the center can absorb higher volumes and more entities without a proportional increase in headcount, which is what drives cost per invoice down over time.
Many centers see improvements in touchless rate and cycle time within the first few months, with gains compounding as more entities are onboarded and the automation adapts to each one's invoice patterns.
Yes. Supplier onboarding, communication, and payment status can be centralized, ensuring suppliers have a consistent experience even when working with multiple entities within your organization.
Centralizing moves AP work into one team. Standardizing ensures that the team runs the same process everywhere — the same intake, approvals, and exception handling, regardless of the entity or ERP. You can have one without the other; Medius is built to deliver both together.
