Software Comparison
Medius vs. ExFlow
Which AP Automation solution is right for you?
Automation is essential for finance teams, but selecting the right platform can mean the difference between simply digitizing AP and truly transforming it. While Medius and ExFlow both help capture invoice data and streamline workflows, they differ in automation depth, flexibility, and pace of innovation.
Whether you’re managing a complex finance operation or focusing on simplifying workflows, it’s important to evaluate how each solution supports automation, security, and scalability over time. Here’s a closer look at how Medius and ExFlow compare.
What is Medius?
Medius delivers a leading AP Automation solution as part of its end-to-end spend management platform. With fast deployment, embedded AI, and global scalability Medius helps finance teams improve efficiency, strengthen compliance and reduce risk.
Medius core benefits:
Full procure-to-pay support, from sourcing and supplier onboarding to invoice management and payments.
Pre-packaged integrations to leading ERPs (including certified Microsoft integration) supporting rapid implementation and multi-ERP environments.
AI-powered functionality that boosts automation levels.
Straightforward pricing with two packaged plans: AP Essentials and AP 360.
What is ExFlow?
ExFlow (by SignUp Software) is a native AP automation solution for Microsoft Dynamics 365. Built directly into the ERP, ExFlow streamlines invoice processing from receipt to payment.
ExFlow core benefits:
- Comprehensive AP automation within Dynamics 365 including invoice import, validation, coding, matching and approvals.
- Rapid implementation, smooth data flow and real-time updates through native ERP integration.
- Familiar user experience for Microsoft Dynamics-centric organizations.
- Implementation and customer support delivered via a global partner network.
At a glance
Medius vs. ExFlow: Feature comparison
| FEATURE | MEDIUS | EXFLOW |
|---|---|---|
| Data capture |
 Native AI-powered, self-learning engine |
 Embedded solution from external vendor |
| E-invoice support |
Included in Medius Capture |
Add-on module |
| AI-powered workflow |
Intelligent capture, coding, routing & fraud detection |
Template/rule-based automation |
| Fraud & risk detection |
AI-based scoring & alerts |
Rule-based within Dynamics approvals |
| AI assistant |
User guidance via conversational AI |
 Not available |
| PO matching |
3-way matching (line & header levels) |
3-way matching (line & header levels) |
| Payment automation |
Built-in payments platform |
Managed in ERP |
| Supplier conversations |
AI-powered responses to invoice inquiries |
Not available |
| Supplier onboarding |
Self-serve portal |
Not available |
| Expense management |
Spend control & corporate card integration |
Add-on module |
| Sourcing |
Included in platform |
Not available |
| Procurement |
Included in platform |
Not available |
| Contract management |
Centralized storage & approvals |
Not available |
| Analytics & reporting |
Dashboards, custom reporting and integration to BI tools |
Out-of-the box Power BI dashboards |
| AP benchmarks |
Available on public website and within tool |
Not available |
| ERP integration |
Plug-and-play for top ERPs, open for multi-ERPs |
Natively integrated with Dynamics 365 |
| Customer support |
Direct support via online portal and global team |
Partner-led support model |
| Pricing model |
Two packaged price plans |
Volume-based subscription + add-ons |
Key differences between Medius and ExFlow
Automation
- Medius uses AI to drive automation
- ExFlow relies more on templates and rules
ERP Integration
- Medius integrates with multiple ERPs
- ExFlow is built exclusively for Microsoft Dynamics 365
Implementation
- Medius provides direct implementation services and support
- ExFlow relies on partners
Capabilities
- Medius offers procurement, sourcing, and supplier management capabilities, supporting the full procure-to-pay cycle
- ExFlow focuses mainly on AP
Which AP Automation solution is
right for your business?
Medius and ExFlow are both great solutions that reduce manual AP work. Choosing the right one depends on your specific business needs, current challenges and plans for the future.
Choose Medius if you need:
- A full source-to-pay suite with modular options
- Future-proof AI-driven automation for AP and payments
- Strong fraud and risk management controls
- Flexibility across ERP environments and global entities
- Advanced analytics for spend and cash flow visibility
- Integrated payments for a seamless invoice-to-pay process
Choose ExFlow if you need:
- A native solution for Microsoft Dynamics 365
- Fast deployment with minimal change management
- A familiar experience for Dynamics users
- Standard invoice capture, workflow automation and fraud detection
- A single partner for both ERP and AP automation needs
6 clear signs it’s time to automate with Medius
If these challenges sound familiar, your AP team is ready for something better:
- Endless manual data entry and mounting late payments
- Little visibility into spend or supplier activity
- Global expansion slowed by inconsistent processes
- Rising fraud risks slipping through the cracks
- Finance tools that can’t scale as fast as your business
- Month-end close dragging on with painful reconciliations
Medius AP Automation goes beyond just digitizing, it transforms the way you think about invoices. Our AI-powered platform captures, processes, and pays invoices autonomously, learning with every transaction to make your workflows faster, smarter, and more secure.
See Medius in action
Why finance teams choose Medius
Automation focus
90+% touchless processing with AI‑driven workflows.
Customer trust
Customers scored Medius “above benchmark” for ROI, TCO and Business Value.
Industry recognition
Named a Leader in the March 2025 Gartner® Magic Quadrant™ for Accounts Payable Applications.
"Medius provides state-of-the-art AI and machine learning that is superior to the system we had in place. It actually grows 'smarter' with every invoice."
Michael Weare
Team Leader, Granngården
Frequently Asked Questions (FAQ)
Both solutions support global entities with multiple formats and currencies. Medius offers broader ERP flexibility, making it stronger for companies expanding through acquisitions where multi-ERP environments are common. In addition, Medius has a global organization to support customers across the world whereas ExFlow relies on a large partner network to provide implementation services and ongoing support.
On average, Medius can be implemented in a few weeks to a few months, depending on factors like number of entities, ERP environment, and PO-matching complexity.
Yes, ExFlow data capture (powered by Tungsten Automation) extracts and validates invoice data. It learns from user corrections to improve accuracy over time and ultimately enable touchless data capture. Medius Capture uses AI and machine learning to deliver high automation from the first invoice, achieving up to 99% touchless capture over time.
Medius offers two packaged plans (AP Essentials and AP 360). ExFlow uses a subscription model tied to invoice volume, with add-on costs for data capture, e-invoicing, and expense management. ExFlow’s implementation cost may be lower for Dynamics users because of its ERP-native architecture, while Medius offers competitive pricing for pre-built integration packages across multiple ERPs.
Medius integrates with leading ERPs and supports multi-ERP environments. ExFlow is built exclusively for Microsoft Dynamics 365.
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