Software Comparison

Medius vs. ExFlow

Which AP Automation solution is right for you?

Medius and ExFlow are both AP automation solutions that streamline invoice processing, but they differ in automation approach, ERP flexibility, and platform scope. Medius provides an AI-driven, cloud-based platform with broader procure-to-pay capabilities and support for multiple ERPs, while ExFlow is a native solution built specifically for Microsoft Dynamics 365, focused on invoice-to-payment workflows within that environment.

Organizations evaluating Medius vs ExFlow are typically choosing between a flexible, AI-powered platform designed for scalability and a Dynamics-centric solution optimized for simplicity within a single ERP.

What is Medius?

Medius is an AI-native AP Automation and spend management platform with 25+ years of domain expertise and 10+ years of continuous AI development. Trusted by 3,000+ customers — including Lush, Great Northern Equipment, WD-40, and Puma — Medius manages $400bn+ in annual spend across 115+ countries. Its proprietary AI models, trained on 2.4 billion+ invoice data points, deliver a 96.3% touchless processing rate for PO invoices, versus a 23.4% market average (Ardent Partners, 2025).

Medius core benefits:

Full procure-to-pay support, from sourcing and supplier onboarding to invoice management and payments.

Pre-packaged integrations to 100+ leading ERPs (including certified Microsoft integration) supporting rapid implementation and multi-ERP environments.

AI-powered functionality built on proprietary models — not generic LLMs — that drives industry-leading automation rates and reduces invoice processing costs to ~$2.78 per invoice versus a $9.40 industry average.

Straightforward pricing with two packaged plans: AP Essentials and AP 360.

What is ExFlow?

ExFlow (by SignUp Software) is a native AP automation solution for Microsoft Dynamics 365. Built directly into the ERP, ExFlow streamlines invoice processing from receipt to payment.

ExFlow core benefits:

Comprehensive AP automation within Dynamics 365 including invoice import, validation, coding, matching and approvals.
Rapid implementation, smooth data flow and real-time updates through native ERP integration.
Familiar user experience for Microsoft Dynamics-centric organizations.
Implementation and customer support delivered via a global partner network.

At a glance

Medius vs. ExFlow: Feature comparison

FEATURE	MEDIUS	EXFLOW
Data capture	Native AI-powered, self-learning engine	Embedded solution from external vendor
E-invoice support	Included in Medius Capture	Add-on module
AI-powered workflow	Intelligent capture, coding, routing & fraud detection	Template/rule-based automation
Fraud & risk detection	AI-based scoring & alerts	Rule-based within Dynamics approvals
AI assistant	User guidance via conversational AI	Not available
PO matching	3-way matching (line & header levels)	3-way matching (line & header levels)
Payment automation	Built-in payments platform	Managed in ERP
Supplier conversations	AI-powered responses to invoice inquiries	Not available
Supplier onboarding	Self-serve portal	Not available
Expense management	Spend control & corporate card integration	Add-on module
Sourcing	Included in platform	Not available
Procurement	Included in platform	Not available
Contract management	Centralized storage & approvals	Not available
Analytics & reporting	Dashboards, custom reporting and integration to BI tools	Out-of-the box Power BI dashboards
AP benchmarks	Available on public website and within tool	Not available
ERP integration	Plug-and-play for top ERPs, open for multi-ERPs	Natively integrated with Dynamics 365
Customer support	Direct support via online portal and global team	Partner-led support model
Pricing model	Two packaged price plans	Volume-based subscription + add-ons

Fully included Limited or partial functionality Not available

Key differences between Medius and ExFlow

Automation

Medius uses proprietary AI models — including Siamese CNNs, SmartFlow coding, and AI-powered fraud detection — to drive industry-leading touchless rates. Its models are 947x faster and 25x more cost-effective than generic LLMs.
ExFlow relies more on templates and rules

ERP Integration

Medius integrates with 100+ ERPs, supporting multi-ERP environments common in global enterprises
ExFlow is built exclusively for Microsoft Dynamics 365

Implementation

Medius provides direct implementation services and support, with an average go-live in 8–12 weeks
ExFlow relies on partners

Capabilities

Medius offers procurement, sourcing, and supplier management capabilities, supporting the full procure-to-pay cycle
ExFlow focuses mainly on AP

Summary: Medius vs ExFlow

Medius and ExFlow both help finance teams reduce manual work and automate invoice processing, but they are built for different use cases and levels of complexity.

Medius is designed as a scalable, AI-powered platform that goes beyond accounts payable to support the full procure-to-pay cycle, including payments, supplier management, and analytics. It integrates with multiple ERPs and is built for organizations that need flexibility across entities, regions, and systems.

ExFlow is a native AP automation solution embedded within Microsoft Dynamics 365, offering a streamlined and familiar experience for organizations already standardized on that ERP. It focuses primarily on invoice processing and approvals, with functionality and workflows closely tied to the Dynamics environment.

In practice, the decision often comes down to whether your organization needs a broader, AI-driven platform that supports long-term scalability and multi-ERP environments, or a tightly integrated solution designed specifically for Microsoft Dynamics users.

Which AP Automation solution is
right for your business?

Medius and ExFlow are both solutions that reduce manual AP work. Choosing the right one depends on your specific business needs, current challenges and plans for the future.

Choose Medius if you need:

A full source-to-pay suite with modular options
Future-proof AI-driven automation for AP and payments, backed by 2.4bn+ proprietary training data points
Strong fraud and risk management controls — with AI reducing payment fraud and errors by 90–95%
Flexibility across ERP environments and global entities
Advanced analytics for spend and cash flow visibility
Integrated payments for a seamless invoice-to-pay process

Choose ExFlow if you need:

A native solution for Microsoft Dynamics 365
Fast deployment with minimal change management
A familiar experience for Dynamics users
Standard invoice capture, workflow automation and fraud detection
A single partner for both ERP and AP automation needs

6 clear signs it’s time to automate with Medius

If these challenges sound familiar, your AP team is ready for something better:

Endless manual data entry and mounting late payments
Little visibility into spend or supplier activity
Global expansion slowed by inconsistent processes
Rising fraud risks slipping through the cracks
Finance tools that can’t scale as fast as your business
Month-end close dragging on with painful reconciliations

Medius AP Automation goes beyond just digitizing, it transforms the way you think about invoices. Our AI-powered platform captures, processes, and pays invoices autonomously, learning with every transaction to make your workflows faster, smarter, and more secure. Customers typically see invoice processing time fall from ~14 days to 6 days and exception rates drop by ~70%.

See Medius in action

Book a demo

Why finance teams choose Medius

Automation focus

96.3% touchless processing rate for PO invoices — versus a 23.4% market average (Ardent Partners, 2025).

Customer trust

Customers scored Medius “above benchmark” for ROI, TCO and Business Value, reflected in a +64 NPS versus a 39 peer average.

Industry recognition

Named a Leader in the March 2025 Gartner® Magic Quadrant™ for Accounts Payable Applications.

"Medius provides state-of-the-art AI and machine learning that is superior to the system we had in place. It actually grows 'smarter' with every invoice."

Michael Weare
Team Leader, Granngården

Read the case study

FAQ: Medius vs. ExFlow

Is Medius better than ExFlow for global growth?

Both solutions support global entities with multiple formats and currencies. Medius offers broader ERP flexibility across 100+ connectors, making it stronger for companies expanding through acquisitions, where multi-ERP environments are common. Medius also operates a global direct-support organization across 115+ countries. ExFlow relies on a large partner network to provide implementation services and ongoing support.

What is the typical implementation time for Medius?

Medius averages 8–12 weeks to go-live, depending on factors like number of entities, ERP environment, and PO-matching complexity — significantly faster than ERP-native AP modules, which typically require 6–18 months.

Does ExFlow support touchless data capture?

Yes, ExFlow data capture (powered by Tungsten Automation) extracts and validates invoice data. It learns from user corrections to improve accuracy over time and ultimately enable touchless data capture. Medius Capture uses proprietary AI models trained on 2.4 billion+ invoice data points to deliver a 96.3% touchless rate for PO invoices and up to 99% touchless capture for non-PO invoices over time.

How does pricing compare?

Medius offers two packaged plans (AP Essentials and AP 360). ExFlow uses a subscription model tied to invoice volume, with add-on costs for data capture, e-invoicing, and expense management. ExFlow’s implementation cost may be lower for Dynamics users because of its ERP-native architecture, while Medius offers competitive pricing for pre-built integration packages across multiple ERPs.

Can Medius and ExFlow support multiple ERPs?

Medius integrates with 100+ leading ERPs and supports multi-ERP environments. ExFlow is built exclusively for Microsoft Dynamics 365.

What is the difference between Medius and ExFlow?

Medius and ExFlow both automate accounts payable processes, but they differ in scope and flexibility. Medius is a cloud-based platform with AI-driven automation and broader procure-to-pay capabilities, while ExFlow is a native solution built specifically for Microsoft Dynamics 365 and focused on invoice-to-payment workflows.

How do Medius and ExFlow differ in their approach to automation?

Medius uses AI to automate invoice capture, coding, routing, and fraud detection, enabling higher levels of automation over time. ExFlow relies more on templates and rule-based workflows within Dynamics 365, focusing on structured process execution.

Does Medius or ExFlow include payment automation?

Medius includes a built-in payments platform as part of its solution, supporting a full invoice-to-pay process. ExFlow manages payments within the Dynamics 365 environment rather than as a standalone capability.

Is Medius or ExFlow a better fit for full procure-to-pay workflows?

Medius supports a full procure-to-pay process, including sourcing, procurement, supplier management, and payments. ExFlow focuses primarily on accounts payable automation within Dynamics 365 and does not extend into broader spend management capabilities.