Simon can now avoid out of pocket expenses while adhering to the company policy through preapproved budgets. All he needs to do is request a budget. For instance, let's plan a work trip to Berlin. Simon specifies the requested amount and sets an expiration date, in this case, at the end of the trip. To maintain control, the financial department allocates categories to Simon's card. The admin can also configure specific schedules, such as turning the card off in the evenings or on weekends. If necessary, multiple budgets can be requested. They can even be set to recur. This feature is handy for covering subscriptions like SaaS solutions or phone subscriptions. Once the budget is submitted, the status will change to pending approval. Now, Simon's manager instantly receives the notification regarding the budget and can approve it within minutes. The manager has full access to all budget details and the flexibility to close it at any given moment if needed. The budget status is now approved, granting Simon instant access to it with his card. Even with a pre approved budget, there's a validation step for the manager to oversee the expense and ensure compliance. Any anomalies will be flagged with an alert.