How Medius streamlines one-off payment requests from submission to ERP posting

The video discusses the streamlining of one-off payments through traceable, trackable, and reportable flexible payment request forms. It addresses the challenges of manual document processing and the benefits of eliminating them, such as immediate visibility into requests and reduced back-and-forth communication. The video also highlights the automated workflows for approval, adaptable payment request types, and customized coding for payment requests. Additionally, it mentions the separate queue for approved requests and the final review before posting to the ERP system.

In addition to optimizing vendor invoice processing, Medius' flexible payment request forms enable our clients to streamline those one-off payments so that everything is traceable, trackable, and reportable all in the same place.

Sometimes referred to as check requests today and often filled out on a piece of paper, a Word document, or Excel floating around organizations, Medius eliminates the challenges that come with manual document processing.

Our customers benefit from turning this process digital through Medius in four main areas.

One, AP has immediate visibility into the requests.

Two, any modifications to the forms can be automatically updated as your business requirements change.

Three, automated workflows ensure correct approval before processing.

And lastly, requesters or end users are required to fill in the necessary information, mitigating the time-consuming back and forth communication that really elongates this experience today.

Users can access the payment request forms through the interface itself by bookmarking the page to their browser bar, or through a link on your internal employee webpage.

Now the various types of forms are business managed so that you can control the required fields, filtered data points, and workflow for each type of payment request for your business.

Noting that as I change my payment request type from charitable donation to my field engineer building permit, different fields are required and added as necessary to really streamline the information that's being collected.

This flexibility includes driving, when, how, and who applies the coding to these requests per your business structure.

When applicable, upon successful approval or creation of the payment request, it can be put in front of AP in a separate queue of their inbox for one final review before posting to the ERP system where it is marked ready for payment.

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