How to Keep Suppliers in Compliance

  • 14 Apr 2022
  • Supplier Management
How to Keep Suppliers in Compliance  Image

Supplier compliance management is crucial to cutting costs and building strong relationships. In addition, supplier compliance supports maintaining a respected brand reputation. But how do you know if your suppliers are doing the right things?

The only way to ensure compliance is by monitoring supplier activity. Trying to keep up with contractual terms and performance becomes tedious for organizations still dependent on tedious manual processes.

Automation seamlessly tracks supplier compliance every step of the way. From fast onboarding to real-time data access, the AP and procurement teams work together to ensure compliance - and keep production moving forward.

Establish Strategies and Policies

Understanding your business policies and brand is the foundation for establishing supplier compliance management strategies. With the understanding of internal stakeholders, these policies support the corporate vision of the future.

In addition, supplier compliance policies should be communicated to the team members. Having these policies accessible ensures everyone understands the process from onboarding to how to report supplier performance problems.

AP automation makes relevant updates available in real-time to make crucial decisions when they matter most. Eliminating partial automation supports remote workers and eliminates business interruptions due to external circumstances, such as natural disasters or pandemics.

Criteria for Choosing Suppliers - Is It a Good Fit?

How do you determine whether it is a good fit when choosing suppliers? Developing a supplier selection criteria establishes a universal policy based on certain factors such as:

  • Products, Supply availability, Pricing
  • Global policies, Turnover time, Other industry-related factors

Due diligence once took weeks or months to accomplish with manual processes. However, shortened questionnaires and automation mean supplier onboarding is done in hours or days to alleviate production pressures.

Plus, automation supports continued supplier evaluation to monitor risks and assess each third-party’s threat level. Also, meet with stakeholders often to evaluate risk management and develop policies according to global market changes.

Streamline Operations for Accountability

Besides supporting remote workers and faster onboarding, automation supports streamlined operations for greater accountability. As a result, organizations achieve optimum transparency and visibility throughout the supplier selection and fulfillment processes.

Manual processes depend on human resources, which means inevitable errors. But automation eliminates costly mistakes associated with manual work. In addition, real-time data makes it easy to find inconsistencies and make rapid changes instantly.

By establishing accountability throughout the process, automation simplifies supplier compliance management. As a result, organizations can make fast, money-saving decisions based on current market conditions, brand reputation, and other vital factors. 

Determine Threat Levels for Monitoring

How risky are your third-party suppliers? Each potential supplier has a different risk level based on various factors. With that in mind, examining suppliers helps determine current threat levels to ensure they remain compliant.

Organizations use automation to watch suppliers based on risk and determine compliance every step of the way. In addition, automation provides the latest data to team members to keep track of supplier activity and performance.

Plus, automation makes it convenient for suppliers to remain compliant. With ongoing access to data and agreements in real-time via automation, suppliers instantly understand the terms of your relationship.

Support Ongoing Communication and Collaboration

One of the most significant advantages of automation is supporting ongoing communication and collaboration between the C-suite, AP, and procurement. For example, automation helps everyone stay ahead of the curve when examining chargebacks and backorders and the policies pertaining to both.

Consider the cost of potential business interruptions due to global conditions and the importance of quickly onboarding new suppliers to remain productive. Continued communication from any location at all times prevents business interruption and supports ongoing production and productivity.

Plus, in a competitive global business environment supporting fast changes is crucial to remain relevant. As a result, the most successful organizations use automation for real-time procurement metrics and continued agility in a fast-paced marketplace. 

Effective supplier compliance management relies on the latest data to support fast decisions when it matters most. Automation plays a critical role in ongoing production, with metrics to fuel quick changes. Organizations that fail to adopt complete automation today are likely to fall behind in production tomorrow.

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