Software Comparison
Medius vs. Basware
Which AP automation solution is best for you?
Choosing an AP automation solution goes beyond automating invoice capture. You need a platform that fits your operational complexity, business scale, and finance roadmap.
Both Medius and Basware are global players with strong AP capabilities, but their approach, flexibility, and pace of innovation differ.
What is Medius?
Medius is purpose-built for end-to-end spend and AP automation, with fast deployment, embedded AI, and global scalability.
Key benefits with Medius:
Automate complex invoice through payment workflows, eliminating manual bottlenecks
Scale effortlessly across multiple ERPs, entities, and geographical regions
Engage suppliers with AI-powered chatbots for instant inquiry response and resolution
Protect your company’s cash with AI-driven fraud detection and compliance controls
Pricing is easy to navigate with two packaged plans:
AP essentials
A lower tier that covers the basics of automating invoice through payment.
AP 360
An inclusive package that includes top tier features and support plus a wider scope of AI-powered capabilities.
What is Basware?
Basware supports complex invoice environments with strong compliance needs, often requiring more customization, cost, and time to deploy.
What to know about Basware:
- Tailored to large enterprise businesses with a strong focus on compliance
- Ideal for organizations with a dedicated, large IT structure that can support necessary customization and ongoing maintenance
- Emphasis on upstream procurement and purchasing catalog capabilities
- Basware’s pricing is a subscription model tailored to the organization's needs and requirements.
At a glance
Medius vs. Basware: Core finance capabilities
| CAPABILITY | MEDIUS | BASWARE |
|---|---|---|
| Accounts payable automation |
 Yes |
Yes |
| Payment automation |
Built-in payments platform |
 No native payment handling |
| Fraud & risk detection |
AI-based fraud scoring & 3-way match |
 Rule-based logic only |
| Procure-to-pay (P2P) |
Unified procurement, AP & payments |
Full P2P with catalogs |
| Contract management |
Centralized storage & approvals |
Not offered |
| Sourcing |
Included in platform |
Not offered |
| Expense management |
Corporate card integration |
Not offered |
| ERP integrations |
Packaged integrations to Microsoft Dynamics, SAP S/4HANA, NetSuite, Oracle Fusion, JD Edwards, Infor and Yardi + REST APIs for more integrations |
SAP-focused; middleware for others |
| AR automation |
Through partner |
AR portal only (not full automation) |
| Customer support |
Medius-led, hands-on, fast-response service |
Partner-led support model |
A half-baked integration could cost you months, or more
When evaluating AP automation vendors, there's more to consider than just flashy features. Without standardized, proven ERP integrations, you risk drawn-out implementations, costly custom work, and painful delays. The right vendor should connect to your ERP seamlessly, so your AP transformation starts delivering value from day one.
Feature comparison: Workflow and innovation
| FEATURE | MEDIUS | BASWARE |
|---|---|---|
| AI-powered AP automation |
Invoice capture, coding & routing |
Global workflow support |
| AI fraud detection |
Real-time scoring & alerts |
Rules-based only |
| AI assistant (Copilot) |
Available now |
Not available |
| Supplier conversations |
Automated responses to payment status |
Not available |
| Supplier onboarding |
Available in platform |
Not included |
| Procurement automation |
AI + catalog workflows |
Catalog manager included |
| Contract management |
Embedded in suite |
Not included |
| Analytics & reporting |
Self-service, exportable reports |
AI-powered analytics |
Why settle for yesterday's technology?
Traditional AP automation relies on rigid workflows that can’t keep up with today’s invoice complexity. AI-powered AP automation learns, adapts, and proactively catches errors and fraud—freeing your team from repetitive, rules-based work. This Buyer’s comparison guide for AP automation helps you spot the differences that matter, so you don’t invest in yesterday’s technology.
Which platform fits your finance strategy?
Medius and Basware both serve enterprise-level invoice automation needs, but their strategies differ.
Choose Medius if you want:
- Unified source-to-pay automation, including payments and expenses
- Fast deployment, lower total cost of ownership, and modular pricing
- Embedded AI for fraud detection, smart routing, and Copilot assistance
- Real-time supplier chatbot for invoice/payment questions
- Seamless integration across global ERPs and business units
Choose Basware if you need:
- Complex invoice compliance at large enterprise scale
- Procurement tools with deep catalog structure
- Familiarity with Basware’s legacy enterprise network
- Support for diverse invoice formats (PDF, XML, eInvoice)
Ready to move finance forward with Medius?
You may be ready for Medius if:
- Your current AP process is still manual or ERP-bound
- You're overwhelmed with exceptions, duplicate checks, or late approvals
- Your AP team can’t scale fast enough across global entities
- You want real-time fraud protection and modern supplier experiences
- You’re planning for AI-powered finance, not just digitization
See Medius in action
"With Medius AP Automation we process 50% more invoices within the same time period compared to the previous solution. Since we have automated 3-way invoice matching in place, Medius AP Automation processes a large volume of invoices automatically, without anyone touching or seeing the invoices."
Gerben Oosterhold
Business Control & Finance Manager, Huuskes
See how it works.
Download the latest AP insights and reports.
Talk to an expert to compare workflows side-by-side.